Meeting Minutes 2018

Lakeside at Pole Creek Townhomes Annual Meeting Minutes – July 28, 2018

The annual meeting of the Lakeside at Pole Creek Townhomes was held at the Pole Creek Valley Pavillion and was called to order at 1:15 PM. A quorum consisted of 11 property owners and proxies for an additional 13 owners. 20 people were in attendance. Nominations to fill 3 expiring board positions belonging to Joe Gregg, Jordan Rea, and Bjorn Collins were made. Joe Gregg, Jordan Rea and Deborah Davis-Merritt were nominated and with no further nominations made, were elected by acclimation. The board members will begin their positions in January, 2019. The treasurers report was presented and Chuck stated that we are on track for our 2018 budget in income and expenses. Three homeowner are delinquent in dues payment. Expenses remain for some landscaping and other small expenses. It was noted that there are a few dead trees needing replacement and that some of the cedar fence posts need repair or replacement. Gernot Rohrl volunteered to lead a landscaping committee that will address the current dead trees, the fence repair, and a longer term strategy for the common areas. Thanks to Gernot for stepping up to this roll! There was discussion about the increasing number of homes being used as nightly rental units and the associated issues with visitors that are your neighbors for just a day or two. Covenant violations are common and noise is sometimes a problem. The board will be taking action to make sure all such units are in compliance with Grand County regulations that govern short term rentals and to make sure that the local property manager contact for all units is known and available in case issues that need timely attention develop. Other measures as appropriate may be taken. With no other business, the meeting was adjourned at 2:000 PM. Submitted by Paul Hollrah Lakeside Board of Directors Chuck Nicols chuck@tenplan.com Paul Hollrah paulhollrah@gmail.com Jordan Rea Jordan@rmgwest.com Joe Gregg joseph.gregg@comcast.net Bjorn Collins bjorncollins@hotmail.com

Lakeside at Pole Creek Townhomes Board Meeting Minutes June 16th, 2018

Established a quorum consisting of Paul Hollrah, Chuck Nichols, Jordan Rea and Joe Gregg and meeting convened at 4:00 PM. Sid Logemann and Linda Schier were also in attendance. Chuck Nichols presented the treasurers report and noted that we had $32,216 in the account and noted that a financial report through June will be posted after the end of the month. Chuck also reported that 9 units have not paid 2018 dues. Each board member agreed to personally contact owners who have not paid to attempt to get them paid without the formal collection process. The annual HOA meeting was set for 12:00 PM on July 28th and will be held at the pavilion by the pond. It was brought up that there are 4 units in the neighborhood that have recently had Radon remediation pipes installed and that they should be painted to match the building per Design Review Committee guidelines. Paul agreed to contact each of the unit owners. It was suggested that some mowing of common areas would enhance the neighborhood and Sid Logemann agreed to find someone to bid on this work. The board will review and take action as appropriate with our landscape budget. The board is also soliciting a bid for additional landscape work on the corner on the west end of the addition and may undertake such work this year. The meeting was adjourned at 5:00 PM.

Submitted by Paul Hollrah

Lakeside at Pole Creek Townhomes Board Meeting Minutes January 20th, 2018

Established a quorum consisting of Paul Hollrah, Chuck Nichols, and Joe Gregg and meeting convened at 4:30 PM Chuck Nichols presented the treasurers report and noted that we had $29,925.83 in the account as of year end 2017. Chuck presented a budget for 2018 and it was approved by the board. It will be posted on the web site. The board established that funds currently in the account be earmarked as follows: $12,000 for approximately 1 years operating reserves $8,000 for an emergency fund $8,000 for future landscaping and improvements and irrigation repairs It was also discussed that the board would like to propose lowering the dues from the current $250 per year to $220 per year for 2019. This will be covered at the annual meeting this summer so all can have input. Joe Gregg and Jordan Rea agreed to be in charge of soliciting bids for units to be stained this year and communicating with homeowners. Units due for staining this year are: Buildings 1, 2, 3, 10, 11, 13, 16, and 22. The board approved a bid of $1,750 from SSR Vegetation Management for noxious weed control for 2018. Jay Dekovic was approved as contractor for our irrigation system for 2018. The homeowner for units 6B requested approval to install aluminum railing on the rear decks to replace the currently installed log railings and the board approved this request. There was discussion on the number of homeowners that violate the declarations either through their own actions or those who visit their property as guests or renters. Unauthorized parking of trailers or other vehicles is a prime violation. Leaving trash cans outside at inappropriate times and for extended periods was also noted as a prime violation. The board approved that fines of up to $100 per day be levied for continued violation of the declarations. It was noted that this is a friendly neighborhood and that we have expectations on how we interact with each other and keep this a good place to live and own. With this in mind, a brief reminder will be sent to all homeowners along with information on our web site. The meeting was adjourned at 5:40 PM. Submitted by Paul Hollrah