Minutes 2010-2011
LAKESIDE AT POLE CREEK BOARD OF DIRECTORS MEETING DECEMBER 3, 2011 YMCA Snow Mountain Ranch in the Acord Room (Immediately following the Lakeside Annual Meeting.)
Agenda: Appointment of Board Officers for 2012 Three members of the Board of Directors attended the meeting: Lee Reynolds, Carol Mooney and Cindy Voll. A motion was made by Lee Reynolds and seconded by Carol Mooney that the following Directors hold the position of: President: Paul Hollrah Secretary: Cindy Voll Treasurer: Lee Reynolds The motion was approved 3 - 0. Minutes submitted by: Fred M. Bryan
Lakeside at Pole Creek Townhomes Annual Meeting Minutes – December 3, 2011
The annual meeting of the Lakeside at Pole Creek Townhomes Association was held on December 3, 2011 at the YMCA Snow Mountain Ranch in the Acord Room. The meeting was called to order at 1:00 pm. Twelve owners were present and 11 proxies were presented, providing a quorum for the meeting. Officers present were Fred M. Bryan, President and Lee Reynolds, Treasurer. Jack Corey made a motion that the minutes of the 2010 annual meeting be approved. There were no corrections to the minutes as presented, and they were approved unanimously. Nominations were opened to fill four Board vacancies previously held by Fred Bryan, Lee Reynolds and Larry Jamison whose terms expired and Steve Galloway who resigned from the Board. Lee Reynolds, Larry Jamison, Carol Mooney and Cindy Voll were nominated. There were no further nominations and the four were elected by acclamation. The proposed budget was discussed and approved as submitted by a vote of 23 - 0. The annual dues will remain at $250. Ron Owens, DRC Chairman, discussed landscaping plans for 2012. The master landscape plan was available for homeowner review. No further business was brought forward in the meeting and the meeting was adjourned. Minutes submitted by: Fred M. Bryan
Lakeside at pole Creek Townhomes Board Meeting Minutes September 2, 2011
Established a quorum consisting of Paul Hollrah, Lee Reynolds, Fred Bryan and Larry Jamison. Minutes of the June 11, 2011 Board meetings were approved. Treasurers report by Lee. Approximately $7500 balance in the account. Most expenses for 2011 have been presented for payment. A discussion was held on updating liability insurance for the common area and further research will be done. Ron Owens was not present so no update on the DRC was done. A letter to homeowners for the annual meeting was discussed and approved along with a proposed budget for 2012. Fred was authorized to determine the cost to make repairs to the entrance sign at Lakeside. Meeting adjourned. Submitted by Paul Hollrah
Lakeside at pole Creek Townhomes
Board Meeting Minutes
June 11, 2011
Established a quorum consisting of Paul Hollrah, Lee Reynolds and Fred Bryan.
DRC Chairman Ron Owens was in attendance.
Minutes of the February 28, 2011 and the March 28, 2011 Board meetings were approved.
A correction to the December 16th, 2010 board meeting was approved to note that officers were appointed: Fred Bryan, President; Paul Hollrah, Secretary; Lee Reynolds, Treasurer.
Treasurers report by Lee. $18,455 balance in the account. Some expenses for landscaping, irrigation, and weed control are yet to be presented for payment.
Paul Hollrah made a motion that over seeding with grass and wildflower seeds be done this fall at a cost of $800. Second by Lee Reynolds and approved 3-0.
Paul Hollrah made a motion to appoint Larry Jamison as Assistant Secretary and Steve Galloway as Assistant Treasurer. Second by Lee Reynolds and approved 3-0.
Paul Hollrah made a motion to get on the waiting list for a P.O. Box in Tabernash for the HOA. Second by Lee Reynolds and approved 3-0.
A motion was made by Lee Reynolds to purchase Colorado, US, and Grand County flags to fly at the entrance on holidays and other occasions. Second by Paul Hollrah and approved 3-0.
Ron Owens presented additional details on the master landscaping plan that has been developed. This plan will be available at the next HOA meeting or it can be previewed by contact Ron.
Fred Bryan presented Board Member Books to Lee and Paul. The books contain a wealth of information that is consolidated into a single point. This is information that is useful to all on the board and the intent is that each book be kept up to date and passed on to new board members at the appropriate time.
Meeting adjourned.
Submitted by Paul Hollrah
Lakeside at Pole Creek Townhomes
Board Meeting Minutes
March 28, 2011
Established a quorum consisting of Fred Bryan, Paul Hollrah and Lee Reynolds.
Homeowner Dick Sprague was also in attendance.
Minutes of the Feb. 28, 2011 board meeting were unavailable. They will be approved at the next board meeting.
Paul Hollrah made a motion to appoint Larry Jamison to fill out the unexpired term, that runs through November 2011, of Chris Froetschner. The appointment is effective April 1, 2011. Motion seconded by Lee Reynolds. Motion was approved by a 3 – 0 vote.
Paul Hollrah agreed to be secretary of the Lakeside Board.
Lee Reynolds made a motion to pay the irrigation bill for 2010 watering of the Lakeside landscaping. Motion seconded by Paul Hollrah. Motion was approved by a 3 – 0 vote.
Homeowners that are delinquent on 2011 annual dues will be mailed a copy of the Colorado State Senate Bill 100 section on assessment collection policy and advised that collection procedures will begin April 15, 2011.
Meeting adjourned
Submitted by:
Fred Bryan
Lakeside at pole Creek Townhomes
Board Meeting Minutes
February 28, 2011
Established a quorum consisting of Chris Froetschner, Lee Reynolds and Fred Bryan.
DRC Chairman Ron Owens was in attendance.
Minutes of the October 29, 2010 and the December 20, 2010 Board meetings were approved.
Chris Froetschner made a motion to adopt Senate Bill 100. Motion seconded by Lee Reynolds. Motion to adopt the Bill was approved by a 3 – 0 vote.
Jill Kinney Landscape Designer was at the meeting to present the proposed landscape design for the Bergamot entrance to Lakeside.
Submitted By:
Fred Bryan
Lakeside at Pole Creek Townhomes
Board Meeting
Meeting Minutes-December 20, 2010
Established a quorum consisting of four Board members (Fred Bryan, Chris Froetschner, Paul Hollrah, Lee Reynolds).
Board approved the Annual Minutes and also the last quarterly minutes.
Delinquent Dues: HOA attorney will be contacted to change/edit Document of Notice to cure on delinquent dues. The process of liens, outstanding dues, etc. were discussed further. Continued research on Unit 20B will be done to cure outstanding dues, ownership, etc.
Meeting Adjourned
Submitted by:
Chris Froetschner
Lakeside at Pole Creek Townhomes
Annual Meeting Minutes – December 4, 2010
The annual meeting of the Lakeside at Pole Creek Valley Owners Association was held on December 4, 2010 at the Church of the Eternal Hills. The meeting was called to order at 11:00 AM. 8 owners were present and 10 proxies had been submitted, providing a quorum for the meeting.
Officers present were Fred Bryan, president, and Lee Reynolds, treasurer.
Sid Logemann moved that the minutes of the prior meeting be approved and Steve Galloway seconded. There were no corrections to the minutes as presented, and they were approved unanimously.
Nominations were opened to fill the Board vacancies. Fred Bryan, Steve Gallaway and Paul Hollrah were nominated. There being no further nominations, the three were elected by acclimation.
In addition to the annual report posted on our website, Fred noted that the HOA provides weed control in Lakeside and that native grass seed has been scattered. Wildflower seed will be scattered in the future.
The proposed 2011 budget was then discussed. The landscaping budget item will include enhancements to the entry areas and adding more colorful vegetation to the community. Irrigation to our trees will be checked in the spring. Sid Logemann moved to approve the budget and Steve Gallaway seconded the motion.
Ron Owens, DRC chair, reported that two buildings were stained this year. There will be no building stained in 2011 and all buildings on the island will be due for staining in 2012.
Chris Froeschner is looking into the ownership of Unit 20B following the bankruptcy/foreclosure. The Board will attempt to get the current owner to repair and stain the unit. If not, the Board will consider getting the necessary work done and placing a lien on the unit.
Fred reminded us again there is no parking on our subdivision roads during the winter and to inform residents and guests.
The meeting was adjourned at 11:30 AM.
Lakeside at Pole Creek Townhomes
Board Meeting
Meeting Minutes-October 29, 2010
Established a quorum consisting of all five Board Members (Fred Bryan, Chris Froetschner, Larry Jamison, Lee Reynolds, Jim Simpson-via phone). Also in attendance were DRC members Ron Owens and Linda Schier. Sid Logemann also attended.
Board approved minutes from last quarterly meeting.
Treasurer’s Report: Treasurer Lee Reynolds proposed the 2011 Budget and board discussed items regarding proposed budget.
Tree watering as much as possible will be pertinent to survival of newly planted trees. Board encourages owners to water new plantings as much as possible prior to the irrigation system being run to them.
Outstanding dues: There were 3 owners with outstanding dues facing notification from board for lien filing.
Annual Meeting: Board approved the agenda for the annual meeting.
Scott Bradley Issue: All matters regarding Scott Bradley and his letters, etc. should be pointed and directed to the attention of the Master HOA (Pole Creek Valley HOA). The Master HOA and/or Tabernash Meadows Water and Sanitation District together are handling the matter. Concerned owners should contact these two boards and/or attend their meetings or review meeting minutes
Meeting Adjourned.
Submitted by Chris Froetschner
Note: May 17, 2010 Minutes would not open on old website, so they were not transferred to this website.
Lakeside at Pole Creek HOA Meeting Minutes – Quarterly Board Meeting 1/13/2010
Members present: Fred Bryan, Chris Froetschner, Larry Jamison, Jim Simpson, Lee Reynolds, Sid Logemann Appointment of Board Members: Fred Bryan – President, Chris Froetschner – Secretary, Lee Reynolds – Treasurer, Larry Jamison – Director, Jim Simpson – Director Approved the 11/17/09 Meeting Minutes Treasurer’s Report : 1..Balance of $12,110.27. 2..Board approved the payment of outstanding bills to be paid for general business. 3..Dues discussion and recordkeeping and process of late payments discussed. Dues are past due and are starting to collect interest. 4..Budget to be posted to the website via Lee to Sid. Unit 20: Update and Discussion, but no news from last meeting was the general state of the property. Board to update creditor standing w/ Kent Whitmer (HOA Attorney). 2..There was a question of outstanding dues and staining requirement and where the Board would stand on payment under different circumstances, ie- bankruptcy, foreclosure, ect. Annual Meeting Minutes: Lee is to email to Board for approval as Chris was absent from Annual Meeting and Lee took notes. Vegetation Management Plan: Plan was approved for 2010 as proposed by Billy Summerland to include weed management and spraying throughout the Lakeside common areas areuond townhome units. There is a proposed plan for two spray applications, once in late spring and another mid summer to mitigate weed control. Fred is the main contact with Billy and will continue to update board. DRC: Directed to complete Master Plan for 2010. Note: No DRC Members present Sid Logemann: - Internet site management: $22/mo currently. PCV Master Board launched separate site. Cost would be $12-13/mo plus registration and domain name expense. Missing emails to be tracked down for owners. Lee is to handle billing info and Larry is the backup for contact here. Board approved Sid to explore and start the process of updating website. Other Business: County Road issue was discussed as a Master HOA Board Item with no real factual updates. Parking Issue has come up on county roads during winter months as many renters/visitors are unaware of County Ordinance to NOT park on roads for plow reasons.