Minutes 2017

Lakeside at Pole Creek Townhomes Annual Meeting Minutes – July 22, 2017

The annual meeting of the Lakeside at Pole Creek Townhomes was held at the Pole Creek Valley Pavillion and was called to order at 1:15 PM. A quorum consisted of 17 property owners. 30 people were in attendance. Nominations to fill 3 expiring board positions belonging to Paul Hollrah, Chuck Nichols, and Bjorn Collins were made. Paul Hollrah, Chuck Nichols, and Bjorn Collins were nominated and with no further nominations made, were elected by acclimation. The board members will begin their positions in January, 2018. The treasurers report was present and stated that we are on track for our 2017 budget in income and expenses. Two homeowner are delinquent in dues payment. Expenses remain for some landscaping and other small expenses. It was discussed that the fire department has recommended that tall grass growing near our townhomes is a fire hazard. It was suggested that a 3 foot buffer around all units be mowed to reduce this problem. There was a discussion of placing better signage on all units to allow 911 services to more easily find the destination, especially at night. Dan Devlin and Bob Shoop agreed to do research and make some recommendations. The board had earlier voted to fund signs for any unit that desires. With no other business, the meeting was adjourned at 1:45 PM. Submitted by Paul Hollrah Lakeside Board of Directors Chuck Nicols chuck@tenplan.com Paul Hollrah paulhollrah@gmail.com Jordan Rea Jordan@rmgwest.com Joe Gregg joseph.gregg@comcast.net Bjorn Collins bjorncollins@hotmail.com

Lakeside at Pole Creek Townhomes Board Meeting Minutes May 21, 2017

Established a quorum consisting of Paul Hollrah, Joe Gregg, Jordan Rea, and Bjorn Collins. Meeting convened at 4:00 PM Chuck Nichols emailed an operating statement for 3/31/2017 that showed over $37,000 in the account. 5 homeowners have not paid 2017 dues. The board approved holding the annual meeting on Saturday, July 22 rd at 12:00 PM at the Lakeside Pavilion. Painting contractor bids were reviewed and a selection was made pending the answer to a couple of questions. Jordan will confirm the answers soon and the contractor that the board would select will be given to all involved. Again, there is no requirement to use the contractor the board selects. The board has received a plan to review for lot 23 and voted to confirm that the Board would continue as the Design Review Committee for this process. The meeting was adjourned at 5:00 PM. Submitted by Paul Hollrah

Lakeside at Pole Creek Townhomes Board Meeting Minutes January 21, 2017

Established a quorum consisting of Paul Hollrah, Chuck Nichols, Jordan Rea, and Joe Gregg and meeting convened at 4:00 PM Chuck Nichols presented the treasurers report and noted that we had $23,309.56 in the account to start the year. 2017 dues notices have gone out. The budget for 2017 was presented by Chuck and was approved by all. It will be posted on the web site. 2017 Staining notices will be sent via certified mail to those required to stain this year. Joe and Jordan will be coordinating to get competitive bids. SSR Vegetation was approved to do noxious weed control for 2017 and Jay Dekovic was approved to maintain and manage the irrigation system. The need to find a 5th board member was discussed and will be pursed. The meeting was adjourned at 4:40 PM.

Submitted by Paul Hollrah