Minutes 2012-2013
Lakeside at Pole Creek Townhomes Annual Meeting Minutes – December 7, 2013
The annual meeting of the Lakeside at Pole Creek Townhomes was held at the Church of the Eternal Hills and was called to order at 11:00 AM. A quorum consisted of 8 property owners and 7 proxies. A motion was made to approve the 2012 Annual Meeting minutes and with no corrections, they were approved unanimously. Nominations to fill 3 expiring board positions belonging to Lee Reynolds, Carol Mooney, and Cindy Voll were made. Mike ODonnell, Mike Greogry, and Joe Gregg were nominated and with no further nominations made, were elected by acclimation. The proposed budget for 2014 was discussed and approved as submitted. Annual dues will remain at $250 and be billed in January payable by March 31. The budget is shown at the bottom of this letter. Dick Sprague agreed to serve on the Design Review Committee for next year. Discussion was held regarding the installation of railing that is not log in construction. A motion was made to allow the Design Review Committee to approve log railing replacement that was not log in both the front and rear of existing units and that motion passed. The installation of replacement railings that are not the same as existing railings still need approval by the DRC. A motion was made and passed that approved the notification of all meetings be via email and posting on common site locations rather than email. In order to encourage better attendance at HOA meetings there was discussion of moving the annual meeting to July at a time when more homeowners are likely to be available. A motion was made a passed that approved the next annual meeting to be on Saturday, July 12, 2014. The budget will still run with the calendar year and HOA board members will also be concurrent with the budget. Elections will be held in July to become effective at the start of the next budget year. A discussion was held regarding dog owners that are not cleaning up after their dogs. It was agreed that all would be encouraged to foster a spirit of neighborly cooperation and show the courtesy to clean up after our own pets. With no other business, the meeting was adjourned at 11:55 AM. Submitted by Paul Hollrah Lakeside Board of Directors Paul Hollrah paulhollrah@gmail.com Ken Rozas krozas@sbcglobal.net Mike Gregory Michaelgregory02@aol.com Mike Odonnell barkie14@live.com Joe Gregg joseph.gregg@comcast.net 2014 Budget Lakeside Townhomes at Pole Creek Owners Association 2014 Items Budget Irrigation Maintenance $3,000.00 Insurance $625.00 Secretarial $500.00 Legal $1,500.00 Weed Control $2,000.00 Landscaping $10,000.00 Total Budgeted Expenses $17,625.00 Projected Starting Balance $19,227.00 Projected Income (56 times $250) $14,000.00 Projected Ending Balance $15,602.00
Lakeside at Pole Creek Townhomes Board Meeting Minutes Sept 22, 2013
Established a quorum consisting of Paul Hollrah, Lee Reynolds , Ken Rozas and Cindy Voll as board members. No others were present. Lee Reynolds gave a treasurers report that shows we have approximately $19,000 in the bank and $1000 in outstanding dues for 2013. The board voted to hold the annual meeting following the Pole Creek Valley annual meeting. This meeting is normally scheduled the first Saturday in December. Lee Reynolds has tendered his resignation as Treasurer effective the end of this year. Much thanks to Lee for his 8 plus years of service doing this job for us. We will need to nominate and elect board members at our annual meeting this December. If you are interested in being on the board or being treasurer, please le Paul know. Meeting adjourned. Submitted by Paul Hollrah
Lakeside at Pole Creek Townhomes Board Meeting Minutes June 30th, 2013
Established a quorum consisting of Paul Hollrah, Lee Reynolds and Carol Mooney as board members. Also present were Sid Logemann, Jane Gregory and Mike Gregory. Lee Reynolds gave a treasurers report that shows we have $23,255 in the bank and $2000 in outstanding dues for 2013. There was discussion about replacement of wooden rails on both the front and rear of existing units. It was agreed that this is an appropriate topic for a Homeowners annual meeting and will be further addressed at that time. Mike Gregory asked for approval to remove the wooden post near his front step since it interferes with his maneuverability in his driveway. This was placed as part of the model home by the developer. The board approved Mike’s request. It was noted that the landscaping installed at the flag poles 2 years ago is in need of a solution to control weeds. Jane Gregory agreed to seek professional opinions and cost on how best to achieve this. The board voted to hold a neighborhood cleanup day on Saturday, August 10th to be followed by a picnic at the pavilion. Meeting adjourned. Submitted by Paul Hollrah
Lakeside at Pole Creek Townhomes Board Meeting Minutes March 24th, 2013
Established a quorum consisting of Paul Hollrah, Ken Rozas and Carol Mooney as board members. Also present were Sid Logemann, Linda Schier, Ron Owens, Jack Corey, Frank Gerry, David Feek, and John Krueger. The Design Review Committee had noted that two properties within the community had issues that needed to be addressed. 1. Unit 24, the new townhome near the entrance, had some discrepancies between the DRC approved plan and the actual implementation. The owners of the unit asked for a variance to the approved plan. General discussion was that the implemented plan was attractive and would likely have been approved as a variance item. The DRC will draft a letter of understanding to approve the variance with assurances of compliance with potential future construction. 2. Units 1A and 1B have unfinished stone work that was granted an extension on completion pending new dirt grading of the site. Notice of a requirement to complete this work will be prepared for these unit owners. The board reviewed a bid from SSR Vegetation Management to provide noxious weed and vegetation control. It was discussed that the results have been positive in the past and a motion was made and approved to award the bid for $1700 to SSR for this service. Ken Rozas volunteered to spearhead the process of getting re-staining bids for the 11 units that are due for 2013. Much thanks to Ken! It was noted that we need new Design Review Committee members due to retirement of several members. Those with an interest in maintaining the high quality of our neighborhood are requested to volunteer for this task. Please contact Paul Hollrah. Meeting adjourned. Submitted by Paul Hollrah
Lakeside at Pole Creek Townhomes Annual Meeting Minutes – December 1. 2012
The annual meeting of the Lakeside at Pole Creek Townhomes was held at the Church of the Eternal Hills and was called to order at 11:00 AM. A quorum consisted of 10 property owners and 6 proxies. Donna Ferber made a motion to approve the 2011 Annual Meeting minutes and with no corrections, they were approved unanimously. Nominations to fill 3 expiring board positions belonging to Paul Hollrah, Carol Mooney, and Larry Jamison were made. Ken Rozas, Paul Hollrah, and Carol Mooney were nominated and with no further nominations made, were elected by acclimation. The proposed budget for 2013 was discussed and approved as submitted by a vote of 16 to 0. Annual dues will remain at $250 and be billed in January payable my March 31. Discussion of a second access path to the Lake was held. It was the consensus of the group that construction of an additional path was not necessary since we have one path and numerous other ways to reach to lake. If homeowner property (ie, patios) is encroached then the issue will be revisited. John Krueger requested that the extra split rail fence that has been stored adjacent to his new construction be sold, used, or relocated. The board has in the past not been able to identify a good use for the fence and it was suggested that it be donated to the PCV HOA for use in the Lake or Playground area. This was approved by acclimation and John will offer the fence to the PCV HOA at their next meeting. Patricia Powell noted that the property behind building 20 appeared to have a sizeable number of holes that could have been dug by voles or Prairie Dogs. It was agreed that if Prairie Dogs were present it would not be desirable long term. The board will make a determination next spring and take appropriate action. With no other business, the meeting was adjourned at 11:45 AM. Submitted by Paul Hollrah Lakeside Board of Directors Paul Hollrah paulhollrah@gmail.com Lee Reynolds lee.reynolds@prodigy.net Cindy Voll Cy.voll@yahoo.com Carol Mooney carolsmooney@gmail.com Ken Rozas krozas@sbcglobal.net
Draft Copy … Not Approved Lakeside at Pole Creek Townhomes Annual Meeting Minutes – December 1. 2012
The annual meeting of the Lakeside at Pole Creek Townhomes was held at the Church of the Eternal Hills and was called to order at 11:00 AM. A quorum consisted of 10 property owners and 6 proxies. Donna Ferber made a motion to approve the 2011 Annual Meeting minutes and with no corrections, they were approved unanimously. Nominations to fill 3 expiring board positions belonging to Paul Hollrah, Carol Mooney, and Larry Jamison were made. Ken Rozas, Paul Hollrah, and Carol Mooney were nominated and with no further nominations made, were elected by acclimation. The proposed budget for 2013 was discussed and approved as submitted by a vote of 16 to 0. Annual dues will remain at $250 and be billed in January payable my March 31. Discussion of a second access path to the Lake was held. It was the consensus of the group that construction of an additional path was not necessary since we have one path and numerous other ways to reach to lake. If homeowner property (ie, patios) is encroached then the issue will be revisited. John Krueger requested that the extra split rail fence that has been stored adjacent to his new construction be sold, used, or relocated. The board has in the past not been able to identify a good use for the fence and it was suggested that it be donated to the PCV HOA for use in the Lake or Playground area. This was approved by acclimation and John will offer the fence to the PCV HOA at their next meeting. Patricia Powell noted that the property behind building 20 appeared to have a sizeable number of holes that could have been dug by voles or Prairie Dogs. It was agreed that if Prairie Dogs were present it would not be desirable long term. The board will make a determination next spring and take appropriate action. With no other business, the meeting was adjourned at 11:45 AM. Submitted by Paul Hollrah Lakeside Board of Directors Paul Hollrah paulhollrah@gmail.com Lee Reynolds lee.reynolds@prodigy.net Cindy Voll Cy.voll@yahoo.com Carol Mooney carolsmooney@gmail.com Ken Rozas krozas@sbcglobal.net
Lakeside at pole Creek Townhomes Board Meeting Minutes June 3, 2012
Established a quorum consisting of Paul Hollrah, Lee Reynolds, and Carol Mooney. Treasurers report by Lee. Approximately $21,100 balance in the account. 6 units have NOT paid 2012 dues. Carol and Lee agreed to complete the process of getting Carol as a 2nd signer on the bank account. Ron Owens was present reviewed the landscaping bids that we received for work to be done this season. Alpine Landscape was selected to do the work in the common area next to building 26B. Ron also discussed the status of the staining bids. 10 requests for bid were sent out and only one was received. Several other companies have been asked to provide bids ASAP. Meeting adjourned. Submitted by Paul Hollrah
Lakeside at pole Creek Townhomes Board Meeting Minutes February 19, 2012
Established a quorum consisting of Paul Hollrah, Lee Reynolds, and Carol Mooney. Minutes of the December 3rd, 2011 Board meetings were approved. Treasurers report by Lee. Approximately $15,100 balance in the account. 26 units have paid 2012 dues. Carol was elected to be a second authorized signer on the HOA bank account. Ron Owens was present and told of his plans to have the staining bids out by mid March. He also reviewed the landscaping plans for 2012 and expects to get bids out by the end of March. Meeting adjourned. Submitted by Paul Hollrah